Northern California Chapter -
International Public Management Association - Human Resources

Proud Recipient of the 2017 IPMA-HR Chapter Award for Excellence and
2017 WRIPMA-HR Outstanding Chapter Award

  • 10/13/2017 2:07 PM | Selina Zapien (Administrator)

    Final Filing Date: November 3, 2017 11:59 p.m.

    Salary: $83,964-$101,808 Annually

    Description

    To perform varied moderately complex technical, administrative, and clerical tasks and assignments in the human resources area including administering benefits programs, overseeing worker's compensation claims and filings, managing recruitment and selection efforts, coordinating pre-employment screenings, assisting employees and retirees regarding benefits, assisting with development and implementation of personnel policies and procedures.

    Examples of Duties
    • Reviews and processes personnel actions related to new hires, separations, compensation and employment status changes.

      Maintains the District's human resources HRIS system, records and filing systems.

      Ensure accurate, complete and up to date personnel files, personnel confidential files and workers' compensation files are maintained.

      Maintains the District's applicant tracking system and all systems that include employee benefits information.

      Participates in the development and implementation of new systems to improve the efficiency and performance of Human Resources.

      Administers worker's compensation claims and filings.

      Manages the development of new and revised job descriptions and recommends appropriate classification changes.

      Maintains compliance with all federal, state and local laws, codes and regulations concerning employment.

      Administers health benefits plans in accordance with CalPERS and insurance carrier requirements including enrollments, terminations, change reporting, and communicating benefit information to employees.

      Manages annual open enrollment for health and other benefits. Arranges for distribution of materials from carriers, arranges for on-site representation from carriers, and processes changes within deadline.

      Administers the employee medical benefits opt-out program in accordance with District requirements.

      Administers employee leave requests in accordance with federal and state requirements

      Completes annual filings of Forms 1094-C and 1095-C and other forms required for compliance with the Affordable Care Act.

      Processes monthly invoices from insurance providers. Reviews billings for accuracy, codes and advances for payment. Resolves discrepancies with carriers and the District. Reconciles all payments with employee deductions and District shares for all invoices.

      Processes retiree CCCERA deductions and manages retiree files. Reconciles invoices with CCCERA payments received by the District.

      Manages all benefits information communicated to retirees and surviving spouses to comply with requirements of CalPERS, CCCERA and dental carrier. Processes all changes in status of retirees in a timely manner.

      Conducts new hire and benefit orientations.

      Manages recruitment efforts, placing advertisements; coordinates testing and interviews; coordinates pre-employment screening exams such as background checks, psychological exams, drug screensand medical exams; prepares appropriate correspondence for job offers and rejections.

      Assists in development and implementation of personnel policies and procedures; prepares and maintains unrepresented employee handbook.

      Provides back-up to the District's Part-Time Payroll Technician, as well as front desk administrative support including answering phones and customer assistance.

      Attends and participates in professional group meetings; stays well informed of new trends and innovations in Human Resources Management.

      Performs other related duties as required and assigned.
    Typical Qualifications

    Education and Work Experience:
    • A bachelor's degree and five (5) years of Human Resources experience, OR
    • Sixty (60) semester hours of college-level course work in human resources, public administration or a related field and  six (6) years of Human Resources experience OR
    • Any combination of education, training and experience that demonstrates the ability to perform the duties of the position.
    • Work experience in a public agency is desired.
    • Exempt management employees who hold a bachelor's degree receive an education incentive equal to 2.5% of base salary.

    Certifications/Licenses:
    • HR Certificate is desired - PHR, SPHR, SHRM-CP, SHRM-SCP, or IPMA-CP.
    • Possession of a valid California Driver's License.

    Knowledge of:
    • Terminology, methods, techniques, policies and practices of human resources management and administration typically found in a public safety or government agency and the skills required for acceptable job performance.
    • The overall operations of a human resources department, including activities relating to wages, salaries, attendance, employee benefits including worker's compensation, recruitment, compliance, automated payroll systems and other payroll/personnel transactions.
    • Insurance regulations, plan designs and third party record keeping and administration.
    • FMLA, CFRA, COBRA, ERISA, ACA and all applicable federal and state employment laws, rules, and regulations.
    • Techniques of recruitment and selection of personnel. Principles and practices of payroll preparation, reporting and maintenance. 
    • All office practices, procedures and methods, including but not limited to recordkeeping, data entry, filing, and telephone procedures, computers and applicable software applications such as Microsoft Office programs including Excel, Word, PowerPoint, and databases.

    Skills in:
    • Providing excellence in customer service and effective conflict resolution.
    • Communicating effectively in English both orally and in writing.
    • Using  tact, discretion, and good judgment in the handling of sensitive and confidential information.

    Ability to:
    • Prepare and maintain confidential employee human resources records.
    • Perform a high volume of work effectively, accurately and with a high attention to detail; meet rigorous, recurring deadlines.
    • Maintain strict confidentiality and exercise discretion.
    • Comprehend employee problems; draw valid conclusions and make recommendations.
    • Collect, evaluate and interpret varied information and data, either in statistical or narrative form; interpret documents, agreements and contracts; interpret and apply laws, regulations, policies and procedures.
    • Organize research and maintain complete and extensive records, reports and files (paper and electronic).
    • Understand and follow oral and written instructions; communicate clearly and concisely.
    • Establish and maintain effective and collaborative working relationships with those contacted in the course of the work; deliver outstanding customer service in difficult and sensitive situations.
    • Work independently and effectively under pressure with frequent interruptions.
    • Operate office equipment including computers and supporting word processing, spreadsheet and database applications with reasonable speed and accuracy (e.g. Microsoft Office, ADP, etc.).

    Supplemental Information

    DISCLAIMER NOTICE: The job duties, elements, responsibilities, skills, and functions listed on this job description are representative only, and not exhaustive of the tasks that an employee may be required to perform.  The Employer reserves the right to revise the job description as necessary.

    http://www.mofd.org/

  • 10/09/2017 10:01 AM | Selina Zapien (Administrator)

    Final Filing Date: October 20, 2017

    Salary: $6,867-$8,347 Monthly

     

    THE POSITION

    The Human Resources Department has an exciting new career opportunity for a journey-level Employee Benefits Analyst located in Downtown Martinez. The incumbent will perform a wide variety of benefits-related administrative assignments.

    The Employee Benefits Analyst is responsible for investigating, analyzing and studying procedures, policies and content of the employee benefits program; assists with researching and analyzing statistical studies involving health, dental, life and other insurance programs and employee benefit and deferred compensation options; provides benefits program counseling and services to  department representatives, employees, surviving spouses or domestic partners on available plans/programs and enrollment procedures; enrolls employees in benefit plans and programs; researches and resolves individual employee problems and complex administrative issues concerning benefits; serves as a technical expert to departmental staff regarding the content and administration of benefits; initiates, compiles, calculates, and processes adjustments and manual payments; and prepares reports and audits for Contra Costa County’s benefits options.

    The ideal candidate has strong analytical and problem solving abilities with attention to detail and strong oral and written communication skills. Candidates with a solid understanding of IT capabilities of Human Resources Management Systems (HRMS) are highly desired.

    The ideal candidate will have a proven track record demonstrating the ability to work in a fast-paced team environment; strategic outcomes orientation; proactively identify and recommend process and program improvements; learning agility; project/time management; ability to prioritize and handle multiple time-sensitive tasks ; and troubleshooting issues, identifying root cause, and recommending solutions.

    Read the complete job description at www.cccounty.us/hr . The eligible list established from this recruitment may remain in effect for six months.

    TENTATIVE EXAM DATES

    Tentative Oral Exam:  November 8, 2017

    MINIMUM QUALIFICATIONS

    Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the knowledge, skills, and abilities would be:

    Education: A Bachelor's degree from an accredited college or university in business administration, public administration, or closely related field. Designation as a Certified Employee Benefit Specialist (CEBS) is highly desirable.

    Experience: Three (3) years of progressively responsible experience in employee benefits administration which includes researching and resolving complex employee benefit issues; compiling and analyzing benefit data; and assisting with the planning and coordination of benefit programs and systems; OR four (4) years of technical experience in an equivalent job class in a public agency or large organization administering benefits programs which includes researching and resolving employee benefit issues; compiling and analyzing benefit data; and assisting with the planning and coordination of benefit programs and systems.

     

    SELECTION PROCESS

     1.        Application Filing: All applicants must apply on-line at www.cccounty.us/hr and submit the information as indicated on the job announcement by the final filing date. A completed Supplemental Questionnaire is required at the time of applying.

     2.        Application Evaluation: Depending on the number of applications received, an Application Evaluation Board may be convened to evaluate and select the best-qualified candidates for invitation to the next phase of the examination. 

     3.        Oral Interview: Conducted by a Qualifications Appraisal Board who will evaluate candidates in job-related areas. (Weighted 100%)

     4.        Candidates must receive a score of at least 70, which may be an adjusted score, in order to be ranked on the employment list.

    The Human Resources Department may change the examination steps noted above in accordance with the Personnel Management Regulations and accepted selection practices. As part of the application process, an applicant may be required to complete a Conviction History form. The Conviction History form should only be submitted when requested. 

  • 09/13/2017 5:06 PM | Selina Zapien (Administrator)

    Final Filing Date: Open Until filled. First review of application on Monday, October 9, 2017

    Salary: $86,656-$108,299

    THE POSITION

    The City of San Ramon is recruiting for a full-time Human Resources Analyst position in the Human Resources & Central Services Division. This is a professional level, exempt position that supports the entire city organization. Under general supervision of the Human Resources Manager, this person will performs a variety of professional human resources duties including: recruitment and selection, classification, compensation, training, benefits and leave management, workers’ compensation, safety, insurance, risk management, and/or employee and labor relations. This position also provides analytical support to City management and supervisory staff and performs a variety of other related duties as assigned. This position requires discretion to work with confidential and sensitive issues on a regular basis.

     

    THE IDEAL HUMAN RESOURCES ANALYST CANDIDATE

    Has a welcoming, professional and personable demeanor;

    Is analytical, technical and resourceful in nature;

    Has broad knowledge and experience within a variety of HR functions;

    Has the ability to stay abreast of legislative and benefit changes;

    Has the ability to effectively communicate with managers, employees, carriers and providers;

    Is self-motivated with the ability to anticipate needs and take on projects and tasks that need to be completed;

    Has a flexible approach to the job with the ability to quickly reprioritize work as needed to accomplish goals;

    Is highly organized with excellent follow-up and follow-through skills; and

    Has 3 - 5 years of increasingly responsible professional-level human resources experience with a public agency.

    MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

    Graduation from a four-year college or university with major coursework in business, public administration, human resources, or a related field; and

    At least two years of professional-level Human Resources experience.

    BENEFITS

    The City's excellent benefit package includes: CalPERS retirement; medical, dental and vision plans; 12 days of vacation and 12 days of sick leave accrued annually; 10.5 paid holidays; 2 floating holidays; adoption benefits; short and long term disability; employee assistance program; group and supplemental life insurance; and a retiree health savings plan.

    Please visit www.sanramon.ca.gov/employ/images/matrix.pdf for more information.

    THE SELECTION PROCESS

    Interested individuals must apply online at www.calopps.org. The most qualified applicants, as determined by initial screening of applications and responses to supplemental questions, will be invited to an oral board interview, tentatively scheduled for the week of October 16, 2017.

    Official Job Classification: http://www.sanramon.ca.gov/employ/documents/ADMIN-AdministrativeAnalyst.pdf

    The City of San Ramon is an equal opportunity employer and does not discriminate against race, color, religion, national origin, age, sex origin or disability. In accordance with the Americans with Disabilities Act, should special accommodations be necessary at any stage of the selection

     

Address: NCCIPMA-HR, P.O. Box 2157 San Ramon, CA 94583

Website: www.nccipma.org / Email: nccipmahr@gmail.com 

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